Grants Coordinator

Apply Now

Job Description

Musicians On Call (MOC) delivers live and recorded music to the bedsides of patients in healthcare environments. The Grants Coordinator is a full-time, non-exempt position responsible for supporting the organization’s national fundraising efforts. The Grants Coordinator will oversee and execute grant applications and stewardship, help manage data and do research for donations and donor relationships, as well as provide general support to the Fundraising Department. This position will report to the Senior Director of Development and will be based in Nashville, TN.



Grants (70%)

  • Assist in the creation of grant strategy and pipeline
  • Write and submit grant applications
  • Coordinate with appropriate departments to gather information for grant applications and reports
  • Assist with the creation of annual report to share with grantees

Fundraising Systems & Data Management (10%)

  • Manage and build upon donation and donor relationship information in Salesforce
  • Create invoices as needed and ensure they are sent out in a timely manner
  • Help track financial data on fundraising dashboards and Google Sheets
  • Provide weekly reports to the fundraising team
  • Assist with the preparation of fundraising and donor-related reports for the annual financial audit

Lead Generation & Research (10%) 

  • Support development activities by conducting research and creating profiles for fundraising department and CEO meetings and as needed
  • Help build pipeline for new business for the organization by identifying and managing data for new leads for grants and donors
  • Research donor giving information using WealthEngine including annual database screenings
  • Provide insights and research for grant applications using Instrumentl
  • Assist in leads management and analyzing statistics data as directed

Stewardship (5%)

  • Create & coordinate stewardship process across departments
  • Manage personalized video process for CEO & fundraising department
  • Manage and send tribute cards
  • Manage acknowledgment letter process
  • Work with marketing team to develop and send mailers
  • Assist with auction fulfillment
  • Mail backstage pass commemoratives

General Fundraising Support (5%)

  • Provide copywriting support for fundraising emails, materials
  • Assist in creation of annual report
  • Review and send personalized videos, emails or other communications as directed



Minimum Qualifications Required

  • Excellent communication skills, both written and verbal with attention to detail
  • Disciplined self-starter who can set and achieve goals with a passion for and interest in learning more about the fundraising and nonprofit world
  • Ability to prioritize projects, meet deadlines, manage several projects simultaneously and work well under pressure
  • Must embrace Musicians On Call’s mission and vision
  • Familiarity with Salesforce and Google Sheets
  • Comfortable with data and financial figures
  • Basic knowledge of federal, state and local fundraising regulations for a 501(c)(3) charity organization in all of the U.S.


  • Bachelor’s degree required
  • Grant writing experience is a plus
  • Nonprofit experience is a plus


What We Offer

  • Healthcare Plan (medical, dental & vision) – The entire employee-only portion of the monthly premium is paid by MOC
  • Opportunities for performance bonuses
  • Flexible work hours and a hybrid workplace
  • Generous paid time off, including paid parental leave, vacation time, sick days, floating holidays, and company holidays
  • Wellness bonuses
  • Access to voluntary benefits such as life insurance, and short-term and long-term disability insurance
  • Retirement plan (401K), HSA, FSA, and commuter benefits
  • Employee Assistance Program with free counseling
  • Professional development opportunities
  • And much more!

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.


We will only be reviewing applications, resumes, and cover letters submitted through the form.

Please do not email your resume and cover letter to us.

Join the Backstage Pass Club today!

Support our campaign May 15 - June 21 with a monthly gift and bring music to those who need it most - hospital patients nationwide.

Don't miss out, we're doing something special for new members and those who refer their friends to join!

Join The Club Continue to the site