Open Nashville Position: Part Time Fundraising Coordinator

06 Aug

Open Nashville Position: Part Time Fundraising Coordinator

Job Description:

Musicians On Call (MOC) brings live and recorded music to the bedsides of patients in healthcare facilities. The Fundraising Coordinator is a part-time position responsible for assisting the Fundraising Manager to secure charitable gifts from individual donors and fundraisers. The employee is responsible for executing donor stewardship and appeals, sending tax acknowledgements, coordinating donor meetings and calls, generating leads for cultivation, conducting donor research, entering and reporting donor data, assisting with coordination of auction fulfillment and distribution and assisting with direct solicitation of donors. The Fundraising Coordinator will report to the Fundraising Manager and work closely with the Executive Operations Coordinator and Marketing Team.


♪  Order, track, and distribute stewardship gifts, holiday cards, tribute cards, commemoratives and thank you notes from the President for all regular giving initiatives, events, meetings, activations, tribute donations, and end of year activities (sometimes requires personal delivery)

♪  Assist the Fundraising Manager to execute solicitation strategy by conducting donor research, making donor calls, assisting with planned appeals, and coordinating follow up communications

♪  Help manage donor data in Salesforce by tracking all donor tasks and staff-donor interactions, proactively securing and updating donor information regularly, prepping and pulling donor reports weekly as directed by the Fundraising Manager, familiarizing yourself with and being able to speak to donor history and activity, and conducting weekly donor audits to ensure there are no duplicates, misinformation or errors

♪ Generate lead lists from events, community meetings, third party fundraisers and create angle for outreach for individual donors and local businesses and review with Fundraising Manager weekly

♪  Attend community meetings and events on behalf of Musicians On Call to stay informed on community happenings and generate new donor leads

♪  Work with the Fundraising Manager and Executive Operations Coordinator to prioritize and schedule donor meetings and calls to be conducted by the President

♪  Create calendar of donor and advisory board engagement opportunities and coordinate targeted communications to invite specific donors to review with Fundraising Manager

♪  Assist with creating engaging donor communications for Backstage Pass Club members and donors through Pardot and review with Fundraising Manager

♪  Monitor donations and fundraising pages through weekly audits of Classy and Salesforce and notify Fundraising Manager when multiple-time donors or Classy fundraisers reach Backstage Pass Club level

♪  Generate tax acknowledgment letters for gifts review with Fundraising Manager and send in a timely manner, following the Musicians On Call acknowledgment process

♪  Create meeting and call profiles for donors that the President or Fundraising Manager are meeting with and review with Fundraising Manager before sending

♪  Work with Fundraising Manager and Marketing Team to coordinate needs for third party events

♪  Assist with tracking Advisory Board member activities in Salesforce

♪  Assist Fundraising Manager and Marketing Team with auction fulfillment and securing pledged gifts

♪  Assist Director of Operations with annual audit as needed

♪  Have weekly 1×1 meeting with the Fundraising Manager

Minimum Qualifications Required:

♪  Excellent communication skills, both written and verbal

♪  Must have passion for Musicians On Call’s mission and vision

♪  Experience working with a database, Salesforce strongly preferred, and experience working with financials required

♪  Ability and experience with researching and securing donor data

♪  Excellent communication skills, especially as it pertains to communicating via phone and email

♪  Experience in donor solicitation via phone, email, in-person meetings, events and online

♪  Proficiency using all Google Apps, including Google Drive, Microsoft Word and Excel

♪  Disciplined self-starter who can set and achieve goals

♪  Ability to prioritize projects, meet deadlines, manage several projects simultaneously and work well under pressure


Please send a cover letter and resume to No phone inquiries, please.